Executive Assistant – Motion Recruitment – New York City Metropolitan Area

Motion Recruitment

New York City Metropolitan Area

2024-10-29

Our Client, a web services provider, is looking for someone to join their team as an Executive Assistant!

***This is a remote 7-month contract position that takes place in NYC!***

Required Skills & Experience

Exceptional organizational and time-management skills.
Strong attention to detail with the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills.
Proficient in Google Suite, Concur expense management, and Concur travel booking.
Ability to work independently and collaboratively in a fast-paced environment.
Strong problem-solving skills and the ability to anticipate the needs of the executives.

What You Will be Doing

Calendar Management: Efficiently manage and coordinate complex calendars for four executives, ensuring alignment of priorities, timely responses to scheduling requests, and seamless scheduling of meetings and appointments
Travel Arrangements: Plan, book, and manage both domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries. Ensure all travel complies with company policies and meets the preferences of each executive.
Expense Management: Track, manage, and submit expense reports for executives in a timely and accurate manner, ensuring compliance with company policies. Reconcile credit card statements and other financial documents.
Meeting Support: Coordinate logistics for in-person and virtual meetings, including securing meeting rooms, adding any in-person visitors to security and ensuring smooth execution.
Communication: Act as a primary point of contact for internal and external communications on behalf of the executives
Confidentiality & Discretion: Handle sensitive and confidential information with the utmost care and professionalism, ensuring trust and confidence from the executives
Relationship Management: Liaise with other EAs, departments and external stakeholders to ensure effective communication and coordination on behalf of the executives.

Seniority Level

Associate

Employment Type

Contract

Job Function

Administrative

Industries

Entertainment Providers