Executive Assistant – Green Key Resources – New York City Metropolitan Area

New York City Metropolitan Area

Green Key Resources

2024-12-20

Global investment firm is seeking an experienced Executive Assistant to join their NYC office. The successful candidate will have experience supporting a team of senior leaders, ideally out of a financial services environment.

Fully onsite

Salary $120-140k base plus bonus

Hours 8:30am-6pm

Responsibilities:

Maintain and manage calendars for the leadership team, scheduling meetings, screening calls, and prioritizing needs
Arrange complex domestic and international travel arrangements; must have experience with international travel scheduling and required travel visas/documents
Handle expenses and prepare expense reports
Undertaking the task of receiving calls, taking messages and routing critical correspondence, as well as providing call screening
Coordinating internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation (presentations, agendas and any other required documents)
Distribute mail and other correspondence
Maintain documentation, spreadsheets and presentations
Able to manage highly sensitive, confidential information with complete discretion
Act as backup to the Office Manager as required

Requirements:

Minimum of 8 + years of experience supporting multiple senior executives; financial services, real estate or private equity experience preferred
Bachelor’s Degree required
Exceptional written and verbal communication
Ability to work well on a team with strong relationship building skills
Strong problem-solving skills and ability to exercise sound judgment with minimal supervision
Excellent organizational skills and ability to prioritize multiple tasks while maintaining a high attention to detail
Ability to handle confidential information with discretion
Advanced proficiency in MS Office, including Word, Excel, and PowerPoint
NY State Notary a plus

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Administrative

Industries

Financial Services, Venture Capital and Private Equity Principals, and Investment Management